Identity Life Cycle

trigger

• new identity is created by the import of source data

• new identity is created by human kind in portal or scripting interface

result

Identity is created and active

sequence

1. a new csv file is uploaded (06.01 - employee / identity information ) or a human kind created a new identity

   1. if the personnel number already exists, this process ends

2. the identity is created with all its attributes incl. the assignment of

   1. business unit

   2. location

   3. cost center

   4. function

3. central username and default e-mail address are generated according to the select configuration option

4. roles are assigned automatically

   1. technical roles (among other things, the standard user accounts are created on the respective target system)

   2. birth right roles

   3. dynamic roles based on calculation

5. configured days before first working day, the supervisor is informed by email that there is a new employee in his/her responsibility

note

• a configuration option defines the days upfront of supervisor information

trigger

• attributes of an existing identity are changed during the import of source data

• attributes of an existing identity are changed by human kind in portal or scripting interface

result

Identity, including all associated standard user and admin accounts, have been updated accordently

sequence

1. a new csv file is uploaded (06.01 - employee / identity information ) or a human kind changed an existing identity

   1. if the personnel number does not exist, this process ends

2. the attributes of the identity are updated according to the provided information

3. central username and default e-mail address are generated according to the select configuration option and changed if necessary

4. roles assignments are changed automatically

   1. technical roles

   2. birth right roles

   3. dynamic roles based on calculation

5. all standard user and admin accounts are updated on the respective target system

trigger

• department, location, cost center or function of an existing identity are changed during the import of source data

• department, location, cost center or function of an existing identity are changed by human kind in portal or scripting interface

result

Identity, including all associated standard user and admin accounts, have been updated accordently

sequence

1. a new csv file is uploaded (06.01 - employee / identity information ) or a human kind changed an existing identity

   1. if the personnel number does not exist, this process ends

2. the attributes of the identity are updated according to the provided information

3. central username and default e-mail address are generated according to the select configuration option and changed if necessary

4. roles assignments are changed automatically

   1. technical roles

   2. birth right roles

   3. dynamic roles based on calculation

5. all standard user and admin accounts are updated on the respective target system

6. all orders are removed and the affected employee (including the old supervisor) receives an e-mail with listet removed orders

note

the removal of all orders can be deactivated by a configuration option

trigger

the leaving date of an identity is reached

result

Identity is deactivated

sequence

1. configured days before leaving date, the supervisor is informed by email about the upcoming leaving

2. with the end of the leaving date, the identity gets finally deactivated

3. roles assignments are removed automatically

   1. technical roles

   2. birth right roles

   3. dynamic roles based on calculation

4. configured days after the leaving a cleanup of the identity takes place

   1. the organizational data of the identity are removed

   2. the Username and E-Mail address are deleted and transferred to a block list

note

• the relevant days are adjustable by a configuration option

• the days a Username or E-Mail adress stays an the blocking list can be changed by a configuration option

trigger

• attributes of a former identity are changed during the import of source data (especially new hire date)

• attributes of a former identity are changed by human kind in portal or scripting interface (especially new hire date)

result

Identity is reactivated

sequence

1. a new csv file is uploaded (06.01 - employee / identity information ) or a human kind changed an existing identity

   1. if the personnel number does not exist, this process ends

2. the attributes of the identity are updated according to the provided information

3. central username and default e-mail address are generated according to the select configuration option and changed if necessary

4. roles assignments are created automatically

   1. technical roles

   2. birth right roles

   3. dynamic roles based on calculation

5. all standard user and admin accounts are updated or re-created on the respective target system